Billing Customers for Time and Expenses in QuickBooks Online



An expert in accounting, finance, and point of sale, Erica has been researching and writing about all things small-business since 2018. Erica’s insights into personal and business finance have been cited in numerous publications, including MSN, Real Simple, and Reader’s Digest. The services are provided by an independent third party and not provided by ADP and ADP is not responsible for such third party’s products or services. You can follow these easy steps to enable the integration.

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When that time approaches, it is worth discussing particular data. For instance, you can consider discussing individual employees and perhaps compare how they perform compared with the others. Although this is useful, it would be a better option if you consider monitoring their performance with the right tool. Knowing when to increase your rates can be challenging. You can’t manually review the work and decide to raise your rates.

Instructions on How to Add Employees for Time Tracking in QuickBooks Online

When either of these are checked, employees and contractors who fill out time sheets can specify if activities should be billed to a customer. Sync with your favorite payroll and accounting software with QuickBooks Time. With multiple ways to track time, QuickBooks Time is the simple solution for attorney timesheets. Whether you’re in the office or on the go, and whether you prefer Android, iPhone, or a desktop, QuickBooks Time has you covered.

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Step 8: Mark As Billable

Once done, press the “Save & Close” or “Save & New” button if you have plans to add more entries. Once done, you can mark if the hours are non-billable or billable. For that, you can use the box located on the top right. First of all, select the date for specific hours that you want to track. All you are required to do is go to the Duration column and double-click on the number to view the details. Select the “Service” drop-down menu to provide the service to your employee.

online bookkeeping and accounting services and time records possess some information about your business. Tracking the progress of a given project and comparing it with the estimated time to completion can allow the managers to determine which resource may need addition or reduction. They can also foretell if the project will meet the set deadline. They need to be manipulated to give the desired type of information. The timesheets need to be able to accommodate various document formats.

I acknowledge that the third party and their services are not provided by ADP and I agree that ADP has no responsibility or liability for these applications or the services. Invoicing can be a hassle, especially when you have to balance an increasing number of paychecks and you don’t have enough tools to handle the workload. Finding affordable software that you can trust and is flexible enough to manage your business’ needs is challenging. In that case, you should consider upgrading to QuickBooks. It’s easy to implement and provides a much better alternative to manually recording employees’ work periods. Seamlessly sync your current software with our deep integrations and full tech support from our team.

Step 4: Add billable time to invoice

In addition, you can track every contractor’s performance, which will help you allocate tasks to the right individuals based on performance and delivery upon your deadline request. Time Doctor is also equipped with robust productivity management features like website monitoring, screenshots, and more. While TSheets and Harvest have their own advantages, their productivity and employee monitoring features aren’t as comprehensive as Time Doctor’s. So if you need a simple yet powerful Harvest and TSheet alternative that tracks time and monitors employee productivity, we recommend Time Doctor. Pay employees through different accounting gateways like PayPal and Payoneer. Integrations make it easy to unify existing and new systems and improve project management.

If you use QuickBooks Online for accounting, it’s easy to track time and enter billable hours. Track hours in Timesheets or use the built-in time-tracking functionality. Once you’ve entered billable timesheets, you’ll see them available to add to new invoices.

You can focus on implementing creative ideas to grow your business, while QuickBooks weekly timesheet sorts out the financial aspects with the click of a button. Employee monitoring is also made easy with QuickBooks online timesheet. You can monitor what projects and clients they work on with ease.


Or, you might find it easier to track your time at the end of your shift. Make sure that the app satisfies your needs and not the other way around. If your app requires extra technical support, or if you are choosing a freemium model with costs that come up along the way, you need to take these into account as well. It must have the features you want to in order to manage your workers or staff. You must also consider an option that can easily integrate with PCs and smartphones. Last but not least, it’s very convenient when businesses are on a remote working policy as it helps track and monitor employee performance.

In fact, using this tool helps you comprehend when the work is done faster and reward the effort accordingly. Usually, if you try asking your employees how long it would take to handle some tasks, I am pretty sure most of them will give you a rough estimate. If you don’t ponder recording the actual time spent on a project, it can be really hard to bill your employee for it. Unlike manual checking, the likes of time tracking tools automatically and electronically record what the workers are doing. Without time tracking software, honestly, it is quite hard to determine how much of your time goes into invisible tasks. Tasks such as phone calls, travel within the premises, communication about projects, and internal meetings can elusively take up a huge chunk of your time.


Choose which data you want to include and export it as a report in PDF, Excel, or CSV file for a customized period. Reports can also be shared with others and scheduled to be received automatically each day, week, or month. The data will be synchronized across devices, whether you use web, mobile or desktop. Working with a remote bookkeeping service will still provide you with all the value you could get from an in-office bookkeeper but at a fraction of the cost. If this designation is important to your business, call the office about upgrading your version of QuickBooks.

You agree that you will periodically check the Website for updates to this Agreement and you will read the messages we send you to inform you of any changes. Modifications to this Agreement shall be effective after posting. To use the weekly time-sheet method, choose Customers→Enter Time→Use Weekly Timesheet.

create invoices window

It is so seamless that you would believe it is an all-in-one package. You’ll be able to read aboutQuickBooks time tracking integrationon the next page. Choose the company you wish to integrate with your QuickBooks account. It is true that some of the time tracking apps out there can work wonders, but they require you to work in a very specific way. This way may not necessarily be a good fit for your work process. If your time tracking app is trustworthy, you will find that it is a lot easier for your team members to use.


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